5 Collaboration Tools To Make Working With Your Virtual Assistant Easier.



Now that you’ve hired your Virtual Assistant, you want to be able to collaborate on a daily basis about projects, meetings and other to dos on the list.

With technology advancing at rapid speed, there are many ways to connect and share information.  Check out five of the more popular collaboration software below.

1. Slack

Slack gives you everything in one place for your team . You can connect your everyday apps such as Twitter, Dropbox, Sound Cloud, Google Drive and more. Slack even lets you share files, send direct messages, place calls and organize your team projects into different channels.

2. Skype for Business

Skype for business is a really awesome tool you can use to hold meetings with up to 250 people, even with those who don’t have Skype. It also give you the power to schedule meetings using Outlook, and connect via apps like Microsoft Word and PowerPoint.

3. Google Hangouts

With Google Hangouts you can send messages, make phone and video calls.

4. Quip

Quip is a mobile productivity suite that combines chat, documents, spreadsheets, checklists, and more in a simple interface. Every document has a chat thread, and you can even chat about specific parts of a document. Add a checklist to any Quip document with the click of a button. All the features in Quip work offline on your phone or tablet.

5. GoToMeeting

GoToMeeting is a really simple but highly effective tool that lets, you schedule meetings, or initiate quick meetings by just the click of your mouse. You can actually save the recording of the meeting for later use to send to those who couldn’t attend or for later reference. There are mobile and desktop options where a participant can join without any links, special codes or pins.

Which ever you choose to use, the goal is provide clear and concise information to your virtual assistant, while communicating effectively and quickly throughout the work day.

This not only makes your Virtual Assistant more effective at his or her work but it saves you time and time is money.

Interested in working with a Virtual Assistant? Check out The Admin Side.

Hiring Your First Virtual Assistant

Virtual assistants are fast becoming a go to source for small businesses looking for expert help at half the cost they would normally pay for having an employee in the office.

Now say that you are a small business owner and your plate is full and I mean leaking out the gills full. The more you tackle your to do list, the more it seems to grow. Impossible right? No. Very possible.

It’s understandable that as the owner of your business, you think that you are expected to handle and excel at everything. Why? Because you’re an entrepreneur, that’s what entrepreneurs do! No. Entrepreneurs know when it’s time to call in back up. Time to bring an expert on board that can help you manage your business tasks in the time it takes to ease the kids out of the home office and double lock the door. This expert help can give you more time to yourself to quietly think about the ways you could be growing and bringing in more business.

Before you can actually start looking for a Virtual Assistant, determine what tasks you would like your Virtual Assistant to take over and what type of virtual assistant you would need.  So for example, you need someone to manage your social media accounts and posts, there’s a VA for that. Or maybe you need help managing the financial side of your business, there’s a VA for that. Maybe you need someone to help with branding and marketing, yep, you guessed it, there’s a VA for that.

Sounds like a plan, but how? How do you find a professional, reliable, honest and hardworking expert virtual assistant. Below are a few great places to look:

  1. Facebook: You have an account there anyway. There are plenty of groups such as Virtual Assistant Clinic that are teeming with virtual assistants ready to work.
  2.  Indeed: This website is personally my favorite and the favorite of a lot of other virtual assistants as well.
  3. Linkedin Ideal, especially if you’re looking for local virtual assistants

What Next? 

You’re guess is as good as mine! No, just kidding. now that you know what you’re looking for, put it out there. Take time to review the proposals that you receive. Things to consider would be the amount of experience, presentation, rates, references and whether they can get the work done, in the time frame that you need.

It’s also pretty important to start small. Have a paid trial period, with tests so you can gauge how quick your VA can complete the tasks you need, how reliable they are, and whether are not they are actually saving you time. Two weeks is enough time for you to test the waters out with your VA.

In all the investing in VA can be one of the best things that you can do for your business. After the initial testing, training and setting up, you’d be left wondering how you ever existed without one.